We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive administrative support to our CEO and his family. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the CEO’s needs and ensure a seamless workflow.
- Manage the CEO’s calendar, appointments, and meetings, ensuring effective time management and coordination.
- Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the CEO when necessary.
- Prepare and edit documents, presentations, minutes of meeting and reports, maintaining a high level of accuracy and attention to detail.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
- Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
- Conduct research, gather data, and compile information for various projects and presentations.
- Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
- Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
- Act as a liaison between the CEO and other departments, teams, and external stakeholders.
- Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the CEO.
- Assist CEO and his family member in office & personal administration / confidential work / expenses claim/insurance/medical.
- Liaising with government agency on behalf of CEO
- Any other ad-hoc duties assigned by CEO or the Management.
- Personal Vehicle related matters (Road Tax, Inspection, Insurance, Season Parking). Office supplies, cleanliness and office facility
Job Requirements
- Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience).
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
- Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and ability to handle confidential information with integrity and professionalism.
- Excellent problem-solving skills and the capacity to anticipate the needs of the CEO.
- Strong attention to detail and accuracy in all tasks performed.
- Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
- Flexibility to adapt to changing priorities and requirements.
- Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
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